GoogleApps @ Georgia Southern

Attach a File to a Google Calendar Event

georgiasoutherngoogleapps — Tue, 16 Jun 2009 15:40:10 +0000

One of the great features of Google Calendar is that you can add a Google Doc item to a Calendar appointment. You can also add multiple documents to a single appointment if you wish.

This is great for attaching a class project an appointment, and/or perhaps a Google spreadsheet for use to discuss budget items.

To attach a Google Doc to a Calendar event, create a new appointment (or open an existing appointment) and click “Add a Google document” under the event description field.

A window will pop up letting you choose from your Google Docs items.

Click the checkbox next to one or more attachments to add to your event, then click the “Select” button at bottom.

Your file attachments will now be added to the event.

If a file you wish to attach isn’t in your Google Docs account, upload it to Google Docs first. Google Docs will upload any Microsoft Word file in .doc format, or Excel spreadsheets in .xls format, or PowerPoint presentation. You can even upload .pdf files. To upload a file to Google Docs, open Google Docs and click “Upload.” Browse to the file location and click the “Upload File.”

Top Ten Things to do with MyApps

georgiasoutherngoogleapps — Tue, 16 Jun 2009 14:15:20 +0000

TOP 10 top ten list of MyApps @ Georgia Southern tips that will help you:

10. Go mobile! Stay connected to your MyApps e-mail, calendar, chat, and docs with your iPhone, iPod Touch, or BlackBerry.

9. Share your docs. Did you know you can work on group papers and projects without leaving your place? Share your docs and collaborate with your work group in a real-time environment.

8. Go-go gadget. Spreadsheet gadgets perk up any report with animated charts and quirky organizational tools. Everyone will think you took hours creating your masterpiece—we won’t tell.

7. Create a Web site. Show off all of the work you’ve been doing, and make a Web site. When you’re done, you can share with your friends or fellow students that are working with you on a class project.

6. Sync your calendar. Never miss a class or big game again—populate your personal calendar and then sync it with Georgia Southern’s calendar.

5. PDFs made easy. Did you know you can now upload and share PDFs to your documents? You can also save docs, spreadsheets, and presentations as PDFs in the “More actions” menu. No need to purchase pricy Adobe Editor software.

4. Chatty Eagle. You can now get your Google Talk/chat on within your account using Firefox, Safari, and Google Chrome browsers.

3. Got a blog? Chat with readers of your blog or Web site with Talk Chatback. Chatback lets users- Georgia Southern or not—instantly respond to your latest entry.

2. Paint the town BLUE. If you’re the type who arranges your closet by color, try organizing your labels the same way. Color-coded labels are easy to implement; just click the triangle to the right of your label name and select a color for your label. Your organizational points just skyrocketed.

and the number one thing to do with your MyApps account…

1. Use it! Forward your Gmail (or other outside service) account to MyApps. If you’re forwarding your MyApps @ Georgia Southern mail to an outside account, you’re not gaining full access to many of the MyApps benefits listed above.

Sync Google Apps with Microsoft Outlook

georgiasoutherngoogleapps — Tue, 16 Jun 2009 14:08:07 +0000

Google Apps Sync for Microsoft Outlook

Google Apps Sync for Microsoft Outlook allows you to use Microsoft Outlook 2003 and 2007 effectively with Google Apps. You get the cost savings, security and reliability of Google Apps while employees can use the interface they prefer for email, contacts and calendar.

To download, visit: https://tools.google.com/dlpage/gappssync

About Google Talk

georgiasoutherngoogleapps — Tue, 16 Jun 2009 13:52:05 +0000

Chat directly from the browser
With Google Talk, students can chat right from their inbox, including video and audio chat.

Facilitate communication
Email conversations can be too slow. Google Talk lets you chat in real-time so you don’t have to wait several hours for an email response.

Status updates
Google Talk users can set their status – online, busy, or offline – so friends or class teams will know when you are available to chat.

Easily connect with other students
All employees’ IM accounts are connected to their business email accounts.

About Google Docs

georgiasoutherngoogleapps — Tue, 16 Jun 2009 13:48:39 +0000

Real-time, simultaneous editing
Multiple students can work together, editing online files at the same time. Real-time collaboration can be done internally, or, by invitation.

No need for file attachments
Version control is easy because students share the same online copy of each doc. All revisions are saved, organized, and recoverable.

Embed Docs on web pages
Display documents, spreadsheets, and presentations in Google Sites with just a few clicks. Use the provided HTML code to embed presentations onto a website or blog.

Present and publish through the web
Deliver presentations to remote audiences through an open browser window, and publish documents and spreadsheets as internal web pages for easy student review.

Easy-to-make surveys and web forms
The “forms” feature within Google spreadsheets lets students easily create forms for collecting survey data, simple registrations, or other form-based input. These forms can be published as web pages, embedded in documents, or sent as an email. Form input automatically populates the associated spreadsheet.

Use pre-built, customizable templates
Professionally-designed document templates are easily accessed and shared in the Google Docs template gallery.

Manage and access files online
All Google Docs files (documents, spreadsheets, and presentations) are available and searchable online, letting you access your files from anywhere, even on mobile devices like BlackBerry and iPhone.

Work seamlessly with traditional file formats
Import from, export to, and collaboratively edit or publish with .doc, .xls, .csv, .ppt, .txt, .html, .pdf, and other formats.

About Google Sites

georgiasoutherngoogleapps — Tue, 16 Jun 2009 13:45:19 +0000

Build any type of website
Create all types of websites: class, team, personal, project, wikis, and more. Sites can also be shared.

Embed rich content
Display documents, spreadsheets, presentations, videos, web forms, photo slide shows, and gadgets all in one place, with no coding required.

Find information instantly
Google search technology is built in, so students can find content simply by using the familiar Google search box.

About Google Calendar

georgiasoutherngoogleapps — Tue, 16 Jun 2009 13:43:40 +0000

Easily schedule appointments

Overlay multiple calendars to see when people are available. Enter meeting details, and Google Calendar sends invitations and updates RSVPs.

Share project calendars
Calendars can be shared University-wide or with select students. Users can select from a range of permission settings when sharing calendars with others – choosing who sees event details or makes calendar changes.

Embed calendar on web pages
Embed a daily, weekly or monthly calendar in Google Sites or on any web page; no programming required.

Mobile access
View event details, add new events, and invite guests, using mobile devices like BlackBerry and iPhone. Receive calendar notifications via SMS.

About gMail

georgiasoutherngoogleapps — Tue, 16 Jun 2009 13:41:49 +0000

Get control of spam
Advanced filters keep spam from employees’ inboxes so they can focus on messages that matter, and IT admins can focus on other initiatives.

Keep all your email
Manage your email. 25 GB of storage per user means that inbox quotas and deletion schedules are a thing of the past.

Integrated instant messaging
Connect with contacts instantly without launching a separate application or leaving your inbox. No software required.

Built-in voice and video chat
Voice and video conversations, integrated into Gmail, make it easy to connect face-to-face with co-workers around the world.

Find messages instantly
Powerful Google search technology is built into Gmail, turning your inbox into your own private and secure Google search engine for email.

Protect and secure sensitive information
Additional spam filtering from Postini provides employees with an additional layer of protection. Centrally-managed content filters enable companies to create custom inbound and outbound policies to keep sensitive information safe.

Mobile integration
Email and IM are easily accessible on the iPhone, BlackBerry, or other smart phones through client applications or web interfaces optimized to run on mobile browsers.

Message Recovery and Archiving
Administrators can search and recover email with 90-day archiving .

Quick Tips for Using Google Calendar

georgiasoutherngoogleapps — Tue, 16 Jun 2009 12:20:31 +0000

Let the world busy search your calendar. Under Settings > Calendars > Sharing select “Make this calendar public: See/only free busy.”
Set a 5 day calendar. Under Settings > General, go to “Custom View” and select the number of days you want to display
Change default view. Under Settings > General, select Day, Week, Month, or configure a custom view for “Default view.”
Change your Calendar name. Click on the down-arrow next to your calendar and select “Calendar settings.” Choose thefirst option to change Calendar name
Tasks are now on the Calendar. The link is in the upper-left corner. Read more on Google’s site.
Attach your meeting agenda. In the event details, select “Add a Google document” (and make sure to share the Google Doc beforehand so recipients can open it).
Create a notes-only calendar. You can create sub-calendars for lots of reasons, such as notes, checkout items or personal use; select Create in the “My calendars” box at left.
Set multiple reminders. You can have up to 5 reminders set to different times for each event.
Change the color of your Calendar. Click on the arrow next to your calendar and select the color you’d like.
Include a calendar item in your Gmail message. When typing up an email message, click “Add event invitation.”
Save your calendar as a PDF. Click on the Print button. A window will come up that will allow you to select “Save as.”
Added the wrong thing? After every save you should be able to click Undo at the top of the screen.
Quickly turn off all other calendars. On the arrow next to the calendar you want to see, select “Display only this calendar.”
Meeting goes long and need to schedule another? Go to the the original event and select More actions > Duplicate event. This will allow you to send out a copy of the original invite at a different time.
Have the day’s agenda emailed to you. Go to a calendar’s notification tab and select “Email daily agenda.”
Add notes to your calendar and still be available in busy searches. Set “Show me as available”
Hide the Calendar selections. There is an arrow next to “My calendars “and “Other calendars”; click this arrow to hide the list.
Add a time in the name of an all day event. Either edit using Event details or use quotation marks around the time.
Should I go to a meeting? When you receive an invite you’ll see a quick agenda view of the day of the appointment in the upper-right corner. You can also click “View calendar.”
Add your calendar to an RSS Reader. Link it with HTML under “Calendar address.”
Put your Calendar on your Gmail screen. In Gmail, go to Settings > Labs to enable the Google Calendar gadget.
Add holidays to your calendar. Go to “Other calendars “and select Add > Add a public calendar.
Add the Georgia Southern Calendar. Go to Google Site, click Browse sites, then click Calendar. When you bring up the Georgia Southern Calendar page you can select the calendar you want. Add this to your calendar screen by clicking on the + in the bottom right corner.
Grant friends or family rights to your calendar. Under Sharing, add the email address of a friend or family member and select the appropriate rights.
Email your reminder. Reminders can be set to email or pop up on your screen
Search your calendar. Click on “Show search options” and select the details you would like to search on.
Quick add an event. Click on “Quick add” at upper-left in your Calendar, type in the event name and date, and it will automatically add the event on your calendar.
Display the weather. Set your location and click “Show weather” in Calendar settings.
Copy an event to another calendar. Under the appointment details, select “More actions.”
Print out calendar with meeting details. Choose the “Agenda view” and click Print. Make sure to select “Print descriptions.”

Source: Boise State University